For many tenants, the security deposit is a significant amount of money. Unfortunately, misunderstandings about move-out expectations often result in unexpected deductions. Knowing how security deposits work—and how to properly prepare for move-out—can greatly increase your chances of receiving your full deposit back.
This guide explains practical steps tenants can take to protect their security deposit and avoid common mistakes.
What Is a Security Deposit?
A security deposit is held to cover:
Unpaid rent
Damage beyond normal wear and tear
Lease violations
It is not intended to cover routine wear from everyday living.
1. Complete a Thorough Move-In Inspection
Protection starts on day one.
Tenants should:
Carefully complete the move-in inspection checklist
Document existing issues in writing
Take photos or videos of the unit at move-in
This documentation helps ensure you are not charged for pre-existing conditions.
2. Understand Normal Wear and Tear vs. Damage
Knowing the difference is critical.
Normal wear and tear may include:
Light scuff marks
Minor carpet wear
Faded paint
Damage may include:
Large holes in walls
Broken fixtures or appliances
Pet damage
Stains or burns
Landlords can only deduct for damage beyond normal use.
3. Report Maintenance Issues Promptly
Unreported issues can worsen over time.
Tenants should:
Submit maintenance requests as soon as issues arise
Use the designated maintenance system or portal
Keep records of requests
Prompt reporting shows responsibility and helps prevent larger damage.
4. Follow Lease Terms Throughout the Tenancy
Lease violations often result in deductions.
Pay attention to:
Pet policies
Smoking rules
Unauthorized alterations
Occupancy limits
Following lease terms protects both your deposit and your tenancy.
5. Clean the Property Thoroughly Before Move-Out
A clean unit reduces the likelihood of cleaning charges.
Focus on:
Kitchens and appliances
Bathrooms
Floors and baseboards
Trash removal
Leaving the property in move-in condition (minus normal wear) is key.
6. Address Minor Issues Before Vacating
Before turning in keys:
Patch small nail holes
Replace burned-out bulbs
Tighten loose hardware
Simple fixes can prevent avoidable deductions.
7. Participate in the Move-Out Inspection if Possible
When allowed, attending the move-out inspection provides:
Transparency
Immediate feedback
Clarity on potential charges
This can help resolve concerns early.
8. Provide a Forwarding Address
Always provide a valid forwarding address so your deposit and itemized statement can be sent on time.
9. Understand the Deposit Return Timeline
Security deposit return timelines vary by state and local law. Most require:
An itemized list of deductions
Deposit return within a specified timeframe
Knowing your rights helps ensure a smooth process.
Clear Expectations Lead to Smooth Move-Outs
At Ivy Property Management, we believe clear communication and documentation help create fair outcomes for both tenants and owners. Our move-in and move-out procedures are designed to be transparent and straightforward.
Planning to Move Out Soon?
If you rent a property managed by Ivy Property Management and have questions about move-out requirements or security deposits, our team is here to help.
Contact us or review your tenant portal for detailed move-out instructions.
